Regulatory Compliance Consulting

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Running a therapy practice means more than providing quality care, it means operating within complex state, federal, and payor regulations. Helping Hands Training & Consulting helps ABA and therapy providers establish, review, and maintain compliance frameworks that protect their business and ensure long-term sustainability.

 This consulting service is designed for ABA therapy providers, multidisciplinary clinics, and solo practitioners who want to proactively meet regulatory and payor compliance standards. Whether you’re a growing agency preparing for internal audits or a new provider aligning with Medicaid and AHCA rules, our sessions help you identify risks, implement policies, and strengthen your compliance foundation. 

AHCA & Medicaid Regulatory Policies

We guide you through the requirements outlined by the Agency for Health Care Administration (AHCA) and the Florida Medicaid Behavior Analysis Coverage Policy, helping you understand what documentation, staff structures, and operational processes are required for full compliance. You’ll learn how to maintain readiness for revalidation, recredentialing, or potential audits.

HIPAA Privacy & Security Framework

Our consultants help you review your HIPAA compliance practices, including data protection, confidentiality policies, secure communication methods, and breach response procedures. We’ll walk you through how to document your privacy safeguards and ensure staff understand their responsibilities under HIPAA’s Privacy and Security Rules.

BACB & Clinical Supervision Standards

We review your clinical supervision structure to ensure it aligns with Behavior Analyst Certification Board (BACB) supervision standards and Medicaid’s service documentation rules. You’ll gain clarity on supervision ratios, session notes, and requirements for oversight of RBTs and BCaBAs.

Payor & Managed Care Plan Compliance

Each Managed Care Organization (MCO) and commercial plan has its own set of rules. We guide you in reviewing your payor contracts, authorizations, documentation standards, and claims submission timelines to ensure consistency and prevent compliance errors that lead to denials or recoupments.

Internal Policies & Documentation Review

We help you establish or update your internal policies, forms, and compliance procedures, including documentation standards, billing logs, and internal audit workflows. These sessions often serve as a foundation for developing compliance manuals or audit protocols tailored to your agency’s size and risk level.